The fee is $430 per rower/coxswain and covers bus transportation, lodging, regatta fees & expenses and most meals.

  
Rowers designated as alternates pay 50% but should pay in full now and then will receive a refund after the trip. 
 
The Stotesbury Fee is due by May 11.

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Friday night's team dinner is at the hotel with Italian food catered by the hotel. This dinner includes athletes, chaperones, and coaches. Guests and parents are welcome to join for an additional charge of $35 per person (use Payment button above for Friday Dinner Guest Payment) by May 11th. 

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Athletes' luggage must be dropped off at school in a room TBD Thursday morning starting at 7:30 am, for luggage check. The luggage will be kept secure in the room until it's loaded on to the bus. Athletes will NOT have access to luggage until check-in at the hotel (after rowing and dinner at the food tent). Everyone should board the bus dressed to row, with crew bag as needed. Bus will go directly to the water for unloading, rigging and a practice row in Philadelphia.

Stotesbury regatta wear is available for purchase online HERE.  Team members should bring spending money if they plan to shop at the many vendors set up at Stotesbury Vendor Village.

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Spectators will be responsible for securing their own lodging. The block of rooms for parents is already full. Please contact the hotel directly to secure a reservation.

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We will have bus transportation to and from the regatta for athletes. Per FCPS regulations, no athletes will be allowed to drive to or from the regatta in a car driven by anyone other than their own parents, another athlete’s parents (with written permission from their own parents) or by a vehicle driven by a designated chaperone.

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*Athletes are welcome to make the return trip to McLean with their parents ONLY after being released by their COACH (shell/gear loaded for the return to McLean) AND checking out in person with their CHAPERONE.

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Athletes should give all teachers advance notice regarding their absence from school on May 16th (after 3rd period) and May 17th (full day) for the Stotesbury Cup Regatta.

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The roster will be provided to the Attendance Office. MHS Administration, Student Services and teachers will review/approve (or disapprove) the athlete's absences in advance of the trip.

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Please review the regatta website for information about parking. Kelly Drive is closed during the regatta to permitted vehicles only. All other traffic will be directed to open parking lots for the event at a fee.

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If staying at the DoubleTree Hotel, parking is $20/night at the hotel. Family members may ride the team bus to the event, space permitting.

Look for the MCC Food Tent with the tall flag and other banners. We will send out specific location information upon our arrival Thursday. 

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The team will be staying at the DoubleTree - Philadelphia Airport Hotel
4509 Island Avenue
Philadelphia, PA 19153
(215) 365-4150

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Hotel rooms for rowers, coxswains, coaches, and chaperones have been arranged by the club and will be paid out of the Stotesbury Fee. The club covers the full hotel cost for chaperones sharing a room with another chaperone. Chaperones not sharing a room with another chaperone will pay $169 for the hotel. 
 

Athletes should bring a bag lunch for Thursday's bus ride. Thursday snacks and dinner will be provided at the Team's Tent. 
 

Friday breakfast will be provided at the hotel.  Lunch and snacks will be provided at the Team's Tent. Friday Night Team Dinner is at the hotel. 

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Saturday breakfast will be provided at the hotel with lunch and snacks available at the Team's Tent. Depending on the time, Saturday dinner will be provided at the Team's Tent. However in case the regatta runs late, please bring money for dinner on the bus ride home.

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Bulk water will be available at the food tent so athletes and spectators should bring reusable water bottles.

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Photo ID required. Complete uniform - uni and tech shirt - required to row. Be prepared for all weather conditions, with layers for rainy or cold weather, appropriate footwear for rain and walking, sunscreen, headgear, sunglasses.

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It isn't a crew event if we don't ask for volunteers. If you are planning on attending (with a car) please consider how you can lend a hand. 

• Please sign up for a volunteer slot here. 

• We need 6 chaperones, one for each boat.

• Chase car for bus to or from Philly.

• Tow car for the chuck wagon to or from Philly.

• Ice/water manager: keep water and ice stocked for food tent during regatta.

• Food tent preparation and sous chef/grill master assistants: help set up, prep and serve food at our tent at the race venue.

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Please contact Heather at regattachair@mcleancrew.org if you have any questions.

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