The fee is $430 per rower/coxswain and covers bus transportation, lodging, regatta fees & expenses and most meals.

  
Rowers designated as alternates pay 50% but should pay in full now and then will receive a refund after the trip. 
 
The Stotesbury Fee is due by May 13.

The team will be staying at the Fairfield Inn- Philadelphia Airport Hotel
8800 Bartram Ave
Philadelphia, PA 19153
(215) 365-2254

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Hotel rooms for rowers, coxswains and coaches have been arranged by the club and will be paid out of the Stotesbury fee. The club covers the full hotel cost for chaperones sharing a room with another chaperone. Chaperones not sharing a room with another chaperone will pay $196 for the hotel. 
 

Rowers should bring a bag lunch for Thursday's bus ride. Thursday snacks and dinner will be provided at the Team's Tent. 
 

Friday breakfast will be provided at the hotel.  Lunch and snacks will be provided at the Team's Tent. Friday Night Team Dinner at the hotel. 

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Saturday breakfast will be provided at the hotel, lunch and snacks at the Team's Tent. Depending on the time, Saturday dinner will be provided at the team tent. However in case the regatta runs late, please bring money for dinner on the bus ride home.

Bulk water will be available at the food tent so rowers and spectators should bring reusable water bottles.

Photo ID required, complete uniform - uni and tech shirt - required to row. Be prepared for all weather conditions, with layers for rainy or cold weather, appropriate footwear for rain and walking, sunscreen, headgear, sunglasses.

It isn't a crew event if we don't ask for volunteers. If you are planning on attending (with a car) please consider how you can lend a hand. 

• Please sign up for a volunteer slot here:  

• Ice/water/coffee manager: keep water and ice stocked for food tent during regatta, buy and pick up coffee in the morning

• Food tent: help set up, prep and serve food at our tent at the race venue. We need 3 volunteers at the tent at all times

• Shuttle rowers to/from hotel: - bus will make trips but we may need parent drivers to fill in gaps depending on schedule. 

• Chase car both up and down from Philly

• Tow car for the chuck wagon both up and down from Philly

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Please contact Heather at regattachair@mcleancrew.org to volunteer.

Necessary forms and permission slips were given out after practice on Tuesday, May 9. These documents will also be emailed as a pdf to all participating rowers.  Signed permission slips will be collected after practice on Friday, May 12.  

Friday night's team dinner is at the hotel with food from a local restaurant.  This dinner includes chaperones, volunteers and coaches. Guests and Non-volunteer parents are welcome to join for an additional charge of $20 per person (use Payment button above and select Team Dinner) by May 13th. Guests and Non-volunteer parents should email regattachair@mcleancrew.org to be added to the guest list.

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Rower's luggage must be dropped off at school in a room TBD Thursday morning starting at 7:30am, for luggage check. The luggage will be kept secure in the room until it's loaded on to the bus. Rowers will NOT have access to luggage until check-in at the hotel (after rowing and dinner at food tent). Everyone should board the bus dressed to row, with crew bag as needed. Bus will go directly to water for unloading, rigging and a practice row in Philadelphia. 

Stotesbury regatta wear is available for purchase online HERE.  Team members should bring spending money if they plan to shop at the many vendors set up at Stotesbury Vendor village.

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Spectators will be responsible for securing their own lodging.

We will have bus transportation to and from the regatta for rowers and coxswains. Per FCPS regulations, no rowers will be allowed to drive to or from the regatta in a car driven by anyone other than their own parents, another rower’s parents (with written permission from their own parents) or by a vehicle driven by a designated chaperone.

*Rowers are welcome to make the return trip to McLean with their parents ONLY after being released by their COACH (shell/gear loaded for the return to McLean) AND checking out in person with their CHAPERONE.

Rowers should give all teachers advance notice regarding their absence from school on May 18th (after 3rd period) and May 19th (full day) for the Stotesbury Cup Regatta.

The roster will be provided to the Attendance Office. MHS Administration, Student Services and teachers will review/approve (or disapprove) the rower absences in advance of the trip.

Please review the regatta website for information about parking. Kelly drive is closed during the regatta to permitted vehicles only. All other traffic will be directed to open parking lots for the event at a fee.

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If staying at the Fairfield Inn, parking is free at the hotel. Family members may ride the team bus to the event, space permitting.

Look for the MCC Food Tent with the tall flag and other banners - we will send out specific location information upon our arrival Thursday.