Rower Fee

Fee is $368 per rower/coxswain and covers bus transportation, lodging, regatta fees & expenses and meals.

  
Rowers designated as alternates pay 50% but should pay in full now and then will receive a refund after the trip. 
 
The Stotesbury Fee is due by May 12.

Rower Lodging

The team will be staying at the Holiday Inn Express- Penns Landing, 100 North Columbus Blvd., Philadelphia, Pennsylvania 19106.

Hotel rooms for rowers/coxswains, coaches and chaperones have been arranged by the club and will be paid out of the Stotesbury fee.

 Meals

Rowers should bring a bag lunch for the Thursday bus ride and money for a fast food dinner during the Saturday return.

All other meals will be provided: Friday night team dinner and both breakfasts will be at the hotel, Thursday dinner, both lunches and snacks will be provided at the team's food tent.  

Bulk water will be available at the food tent so rowers and spectators should bring reusable water bottles.

What to pack

Photo ID required, complete uniform - uni and tech shirt - required to row. Be prepared for all weather conditions, with layers for rainy or cold weather, appropriate footwear for rain and walking, sunscreen, headgear, sunglasses.

Volunteers Needed

It isn't a crew event if we don't ask for volunteers. If you are planning on attending (with a car) please lend a hand:

• Ice/water manager: keep water and ice stocked for food tent during regatta

• Food tent/grilling: help prep and serve food at our tent at the race venue

• Shuttle rowers to/from hotel: - bus will make trips but we may need parent drivers to fill in gaps depending on schedule

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Please contact Barbara at regattachair@mcleancrew.org to volunteer. 

Required Forms

Click on PERMISSION SLIP button above for REQUIRED field trip form. This needs to be electronically signed by parent, and then will be routed to the student. PLEASE prompt your athlete to sign so completed by May 12th. 

OPTIONAL: Students who regularly carry either an epi-pen or an inhaler are required to provide a copy of the appropriate approved form to carry medicine on this trip. Please scan your copy (or complete new) and email to regattachair@mcleancrew.org

• Form SE-64 Epinephrine Author

• Form SE-65 Inhaler Authorization

OPTIONAL: SE-63 Medical Authorization Form - To be completed for any student needed to bring other prescribed or over-the-counter medicine. Required - bring printed medical form inside a gallon-sized plastic bag with the medicine:

• Wednesday night at practice bus drop off 7:15pm at MHS, or  

• Thursday morning 7:00am with luggage.

 Team Dinner

We will have a team dinner Friday night at the hotel, including chaperones and coaches. Non-chaperone parents are welcome to join for an additional charge of $20 per person (use Payment button above) by May 12th 

Menu:
Tossed Salad
Caesar Salad
Four Cheese Ravioli

Spaghetti & Meatballs
Fettucine Alfredo

Chicken
Iced Tea, Lemonade

Luggage & Thursday dress

Rower's luggage must be dropped in designated secure location (TBD) at school Thursday morning. Rower will NOT have access to luggage until check-in at the hotel (after rowing and dinner at food tent). Everyone

should board the bus dressed to row, with crew bag as needed. Bus will go directly to water for unloading, rigging and a practice row in Philadelphia. 

Spending Money

Team members should bring extra spending money if they plan to shop at the many vendors set up at Stotesbury See details of vendor village.

Also bring a few dollars for a fast food dinner during return bus trip on Sat.

Spectator Lodging

We will have only a few extra rooms from our reserved block for spectator families. 

Contact regattachair@mcleancrew.org to be added to a wait list.

Transportation

We will have bus transportation to and from the regatta for rowers and coxswains. Per FCPS regulations, no rowers will be allowed to drive to or from the regatta in a car driven by anyone other than their own parents, another rower’s parents (with written permission from their own parents) or by a vehicle driven by a designated chaperone.

*Rowers are welcome to make the return trip to McLean with their parents ONLY after being released by their COACH (shell/gear loaded for the return to McLean) AND checking out in person with their CHAPERONE.

Notifying the school about May 16 and 17 absences

Rowers should give all teachers advance notice regarding their absence from school on May 16th (at noon) and May 17th (full day) for the Stotesbury Cup Regatta.

The roster will be provided to the attendance office. MHS Administration, guidance and teachers will review/approve (or disapprove) the rower absences in advance of our trip.

Parking at Stotesbury

Please review the regatta website for information about parking. Kelly drive is closed during the regatta to permitted vehicles only. All other traffic will be directed to open parking lots for the event at a fee.

Parking costs $30 at the hotel and family members may ride the team bus to the event, space permitting.

Look for the MCC Food Tent with the tall flag and other banners - we will send out specific location information upon our arrival Thursday. 

Thursday, May 16

7:00 am         Rowers drop off luggage at location (TBD) at MHS for storage and inspection.

12:00 pm       Bus arrives MHS, front entrance, rowers load luggage

12:30 pm       Bus departs MHS for Philadelphia

4:00 pm         Arrive Boathouse Row, unload, rig and swing row

6:00 pm         Dinner at food tent (Food Tent will cook on site)

7:00 pm         Bus to hotel in Penns Landing, Philadelphia for check-in

Friday, May 17

6:00 am        Breakfast buffet

6:30 am        Bus departs hotel for Boathouse Row, Philadelphia

8:00 am        Time trials for all events from 8:00 am until approximately 3:00 pm.

                        After a 30 minute break, some semi-final races will be held until 6:00 pm.

11:30 am        Lunch provided at food tent (Food tent will cook on site)

6:00 pm        Depart Boathouse Row for hotel

7:00 pm        Team dinner at the hotel (Maggiano's)

Saturday, May 18

6:00 am        Breakfast and Check-out of hotel  (time subject to change)

6:30 am        Bus departs for Boathouse Row

8:00 am        Semi-finals continue

11:30 am        Lunch provided by food tent (Food tent will cook on site)

1:00 pm        Finals begin

TBD               Depart Philadelphia after last boat has competed -- late

                        afternoon/early evening.  One rest stop will be made for dinner (fast food).

Arrive at McLean High School 3.5 – 4 hours after departure