The fee is $585 per rower/coxswain and covers bus transportation, 2 nights lodging, regatta fees & expenses and most meals.

  
Rowers designated as alternates pay 50% unless they row at the regatta, but should pay in full now and then will receive a refund after the trip.
 
The Stotesbury Fee and any parent / spectator room reservation payment is due by May 5.

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Friday night's team dinner is at the hotel with Italian food catered by the hotel. This dinner is included for athletes and coaches. Chaperones, Guests and other parents are encouraged and welcome to join for an additional charge of $35 per person (Pay through the online store) by May 5th.

Athletes' luggage must be dropped off at school in a room TBD Thursday morning starting at 7:30 am, for luggage check. The luggage will be kept secure in the room until it's loaded onto the bus. Athletes will NOT have access to luggage until check-in at the hotel (after rowing and dinner at the food tent). Everyone should board the bus dressed to row, with a crew bag as needed. Bus will go directly to the water for unloading, rigging and a practice row in Philadelphia.

Stotesbury regatta wear is available for purchase online HERE.  Team members should bring spending money if they plan to shop at the many vendors set up at Stotesbury Vendor Village.

We have secured a room block at the DoubleTree Philadelphia Airport (4509 Island Ave, Philadelphia, PA 19153). There are a few select rooms available to parents and chaperones as part of the room block.  The rooms are $175 per night for parents. Chaperones receive 50% off their room cost. The only way to secure this rate is to purchase the room through the McLean Crew Store - please EMAIL to express your interest at  RegattaChair@McLeanCrew.org as rooms will be issued on a first-come first-served basis. If you are unable to secure a reservation from the room block, contact the hotel directly at (215-365-4150) to secure a reservation, which may be at a higher rate. If these rooms are not available, we also have negotiated a rate with the nearby Fairfield Inn Philadelphia Airport(8800 Bartram Ave, Philadelphia PA 19153) available by calling them directly by May 5th at (215)-365-2254

We will have bus transportation to and from the regatta for athletes. Per FCPS regulations, no athletes will be allowed to drive to or from the regatta in a car driven by anyone other than their own parents, another athlete’s parents (with written permission from their own parents) or by a vehicle driven by a designated chaperone.

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*Athletes are welcome to make the return trip to McLean with their parents ONLY after being released by their COACH (shell/gear loaded for the return to McLean) AND checking out in person with their CHAPERONE.

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Athletes should give all teachers advance notice regarding their absence from school on May 15th (after 3rd period) and May 16th (full day) for the Stotesbury Cup Regatta.

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The roster will be provided to the Attendance Office. MHS Administration, Student Services and teachers will review/approve (or disapprove) the athlete's absences in advance of the trip.

Please review the regatta website for information about parking. Kelly Drive is closed during the regatta to permitted vehicles only. All other traffic will be directed to open parking lots for the event at a fee.

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If staying at the DoubleTree Hotel, parking is $20/night at the hotel. Family members may ride the team bus to the event, space permitting.
 

Look for the MCC Food Tent with the tall flag and other banners. We will send out specific location information upon our arrival Thursday.

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The team will be staying at the DoubleTree - Philadelphia Airport Hotel
4509 Island Avenue
Philadelphia, PA 19153
(215) 365-4150

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Hotel rooms for rowers, coxswains, coaches, and chaperones have been arranged by the club and will be paid out of the Stotesbury Fee. Chaperones will pay $175 for 2 nights, which constitutes 50% off our negotiated room rate. And it’s tax exempt when buying through the club!

Athletes should bring a bag lunch to eat PRIOR toThursday's bus ride or upon arrival. Please note no eating is allowed onboard the bus. Thursday dinner will be provided at the Team's Tent.

Friday breakfast will be provided at the hotel.  Lunch and snacks will be provided at the Team's Tent. Friday Night Team Dinner is at the hotel.

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Saturday breakfast will be provided at the hotel with lunch and snacks available at the Team's Tent. Depending on the time, Saturday light dinner may be provided at the Team's Tent. However in case the regatta runs late, please bring money for dinner on the way home.

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​Bulk water will be available at the food tent so athletes and spectators should bring reusable water bottles.

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Photo ID required. Complete uniform - uni and tech shirt - required to row. Be prepared for all weather conditions, with layers for rainy or cold weather, appropriate footwear for rain and walking, sunscreen, headgear, sunglasses.

It isn't a crew event if we don't ask for volunteers. If you are planning on attending (with a car) please consider how you can lend a hand. We are hoping each family volunteers for at least one job during the regatta!
Please sign up for a volunteer slot here We have many jobs such as:

• Chaperones: we need 5 chaperones, one for each boat.

• Grill master for each day

• Food tent preparation and sous chef/grill master assistants: help set up, prep and serve food at our tent at the race venue.

• Ice/water manager/food runner: keep water and ice stocked for the food tent during regatta. Run food from tent to athletes if needed. 

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Please contact Julie at regattachair@mcleancrew.org if you have any questions.