Mulch Madness 2023 

Read on to learn more:

 

WHAT: McLean Crew’s single biggest fundraiser responsible for contributing a net profit of $50,000 ~ 70% of our fundraising budget and 30% of our Club’s total revenue.  This is a vital fundraiser to the financial health of our club and to avoid higher dues.

WHO: Everyone!

• ATHLETE commitment:

  • Every athlete is encouraged to sell at least 225 bags of double shredded premium hardwood mulch. While the club benefits from each bag sold - so do you.  $2.00 per bag will be credited toward SPRING dues, up to $450.  Sales are credited to rowers after sales and payment are confirmed.

  • Every athlete will spend all Saturday and Sunday delivering bags of mulch to the surrounding community within the MHS district. Look for Signup Genius (SUG) for rowers to choose chase car assignment.   

  • **If your athlete has another mandatory commitment during part of the delivery day, he/she must still report to the MHS parking lot to work, for as much time as possible, and let the volunteer coordinator know in advance the precise absence times and reason.  To complete our deliveries in a compressed time frame, we must have all hands on deck!

• FAMILY volunteer commitment for Mulch Weekend:

  • Every family must volunteer 1 adult for 1 all-day mulch job during delivery weekend. Look for a SUG invitation for Mulch Madness 2023 - Family Jobs.  Reminder: there is a fee for parents not volunteering 1 full delivery day during mulch weekend.

  • Look for separate SUGs for Mulch Delivery Weekend:

a) Volunteer slots,  b) Food Assignments & Supplies

 

WHEN:  Required delivery weekend March 4-5 (blizzard make-up date March 11-12)

 

HOW (SALES): Sales Leads will be delivered to your athlete at practice soon. They will also get an email with links to the Mulch Sales Form, Sales Slips, Seller’s Guide, and Suggested Email Script.  All materials are also available on the website.

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• We are still using our excellent supplier of high-quality double shredded hardwood mulch

• We strongly encourage use of Online Order System whenever possible. NO credit card processing fee charged to customers.

• Online Order Form will include CHECK option – for bank checks to be mailed by the customer or to be turned in by the athlete.  

• FREE DELIVERY is a huge benefit and should be promoted. Please note that there will be a delivery limit, to protect our volunteers and rowers.  After the limit is reached, we will accept pick up orders only.

• DISCOUNTS are available for those customers who opt (as indicated on their order form) to pick up their mulch at the MHS lot.

• Rowers MUST ENTER HARD COPY SALES ONTO WEBSITE and turn in the Forms and Check/Cash to: 

  • the CREW mailbox in the MHS Student Activity Office OR

  • designated rowers

  • Check/cash sales that have not been entered into the website by a rower will be returned to the rower and will not be reflected in the sales report until the sale is entered.

• Weekly sales and donations reports will be available showing individual athlete's progress.

• Options for purchaser: Delivery to purchaser’s home, or receive a discount for customer picking up the mulch at MHS lot. A limited number of bags will also be available for purchase at the MHS lot.

 

DELIVERY/SALES CUTOFF:

• We are capping the total number of bags that can be delivered at approximately 18,000 -20,000 bags. SO, please get your delivery orders in early as late orders or orders over the set amount will be accepted for PICKUP ONLY.

• HARD sales deadline for DELIVERED MULCH is midnight Monday, 2/20

• HARD sales deadline for PICKUP MULCH is midnight Sunday, 2/26

DELIVERY AREA: Any address within MHS district.  For outside district addresses, we may make exceptions for previous purchasers or larger orders. Please contact chairman for permission to accept an order at mulch@mcleancrew.org. 

 

HOW (DELIVERY): Starting on the afternoon of Friday, March 3 through the evening of Sunday, March 6, the Westmoreland parking lot of McLean HS turns into a Mulch Delivery Yard - full of 26ft delivery trucks, forklifts, food tents, 20,000 bags of mulch, and most importantly parent volunteers and rowers.

 

Most parents will drive delivery trucks or chase cars, filled with rowers, on predetermined routes. There are also numerous “yard” jobs including fork-lift operators (training/experience needed) as well as coordinators. There will be a MANDATORY meeting in the first week of March for all volunteers driving trucks or cars.

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Questions? Contact Mulch Chairpersons Sara Hernandez 571-201-9543 and Wendy Rath 703-298-0843 mulch@mcleancrew.org

 

GO MCLEAN CREW!