McLean Crew Club’s 15th annual Mulch Madness weekend is March 16-17, 2019 – this is a required event for every rower & crew family! (Blizzard back-up date March 23-24). It takes our team working together to accomplish this tremendous task for our biggest fundraiser. Without this required fundraiser generating more than 30% of the club revenue, individual rower’s dues would be significantly greater.

MCC rowers and families will be delivering around 19,000 bags of double-shredded hardwood mulch to the McLean community in less than 36 hours – those are some fast rowers! Rowers are required to delivery mulch both days of the weekend and at least one parent is required to participate in a full day of delivery weekend. Rowers will be selling mulch during January & February. Are you ready to join the Mulch Madness?

For Rowers

Selling resources 

You are required to sign-up for BOTH Saturday and Sunday 

For Parents

Parents are being asked to the sign up to assist with fundraising and activities to support Mulch Madness.  Your participation makes a difference to your rower and to the McLean Crew Club. Thank you for your support!

Please contact Mulch Lead

by clicking the link below. 

Questions
Read on to learn more:

 

WHAT: McLean Crew’s single biggest fundraiser responsible for contributing a net profit of $50,000 ~ 70% of our fundraising budget and 30% of our Club’s total revenue.  This is a vital fundraiser to the financial health of our club and to avoid higher dues.


WHO: Everyone!

  • ATHLETE commitment:

    • Every athlete is encouraged to sell approximately 200 bags of double shredded premium hardwood mulch. Every dollar in donations while selling mulch, and $2.25 per bag sold, is credited toward SPRING dues, up to $450. Sales are credited to rowers after committee processes forms and checks.  

    • Every athlete will spend all Saturday and Sunday delivering bags of mulch to the surrounding community within the MHS district (exceptions for larger or legacy orders granted by mulch chair). Look for Signup Genius (SUG) for rowers to choose chase car assignment.   

    • **If your athlete has another mandatory commitment during part of the delivery day, he/she must still report the MHS parking lot to work, for as much time as possible, and let the volunteer coordinator know in advance the precise absence times and reason.  To complete our deliveries in a compressed time frame, we must have all hands on deck!

  • FAMILY volunteer commitment for Mulch Weekend:

    • Every family must volunteer 1 adult for 1 all-day mulch job during delivery weekend. Look for a SUG invitation for Mulch Madness 2019 - Family Jobs.  Reminder there is a fee for parents not volunteering 1 full delivery day during mulch weekend.

    • “Extra credit volunteer shifts" available that will count towards a family's MCC volunteer commitment. 

    • Look for separate SUGs for Mulch Delivery Weekend a) Volunteer slots, b) Food Assignments and c) Supplies

 

WHEN:  Required delivery weekend March 16-17 (blizzard make-up date March 23-24)

 

HOW (SALES): Sales packages will be delivered to your athlete at practice soon, including a Seller’s Guide, a blank Sales Form, and a list of Sales Leads. In addition, emails will be sent, with the Online Sales link and a sample email for rowers to send to customers.

  • We are still using our excellent supplier of high-quality double shredded hardwood mulch

  • We strongly encourage use of Online Order System whenever possible. NO credit card processing fee charged to customers.

  • Online Order Form will include CHECK option – for bank checks to be mailed by the customer or to be turned in by the athlete.

  • Parents are encouraged to forward an email from the athlete soliciting sales from neighbors and local friends within the sales district.  

  • FREE DELIVERY is a huge benefit and should be promoted. Please note that there will be a delivery limit, to protect our volunteers and rowers.

  • Sales and donations reports will be available showing individual athlete’s progress.

  • Options for purchaser: Delivery to purchaser’s home, or receive a discount for customer picking up the mulch at MHS lot

 

DELIVERY/SALES CUTOFF:

  • We are capping the amount of mulch sold to be delivered at 200 bags per rower on the team. SO, please get your orders in early as late orders or orders over the set amount will ONLY be accepted for PICKUP ONLY

  • HARD sales deadline for DELIVERED MULCH is midnight 2/28

  • HARD sales deadline for PICKUP MULCH is midnight 3/10

  • NEW THIS YEAR: ROWERS MUST ENTER HARD COPY SALES INTO WEBSITE THEN TURN IN CHECKS AND FORMS ASAP


DELIVERY AREA: Any address within MHS district.  For outside district addresses, we may make exceptions for previous purchasers or larger orders. Please contact chairman Dawn McCarthy for permission to accept, mulch@mcleancrew.org. 

 

HOW (DELIVERY): Starting on the afternoon of Friday, March 15 through the evening of Sunday, March 17, the Westmoreland parking lot of McLean HS turns into a Mulch Delivery Yard - full of 26ft delivery trucks, forklifts, food tents, 20,000 bags of mulch, and most importantly parent volunteers and rowers.

 

Most parents will drive delivery trucks or chase cars, filled with rowers, on predetermined routes. There are also numerous “yard” jobs including fork-lift operators (training/experience needed) as well as coordinators. There will be a MANDATORY meeting the week of March 11 for all volunteers driving trucks or cars.

 

 

 

We’d like to thank our committee members, who are going to be working very hard between now and March 17, to make this happen! Sisi Cheng in Sales, Tom Mooers and Craig Lynes as Operations and Yard Bosses, Subodh Manicka and Sabet Choudhry in Routing and Dispatch, Sarah Tursi in Food Tent and Amy Bird in Volunteers. 

 

AS TOM, CRAIG AND I ALL HAVE GRADUATING SENIORS, WE NEED TRAINEES FOR TAKING OVER NEXT YEAR FOR MULCH CHAIR AND YARD BOSSES.


Thanks and let me know if you have any questions, Mulch Chairman Dawn McCarthy 703-899-6257, mulch@mcleancrew.org! GO MCLEAN CREW!

Make your tax deductible gift today

We depend on support from generous individuals like you to help fund our rowing program for McLean High School students. Your gift helps our program purchase shells and launches, pay for bus transportation and regatta fees, and keep dues as low as possible. Thank you for your generous contribution.

McLean Crew Club, Inc. is a 501(c)(3) organization
Our Federal Tax ID # is 54-1834730

 Our VA Tax Exempt form is HERE

Our VA Solicitation Exception is HERE

PO Box 7104

McLean, VA, 22106

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©2018 BY MCLEAN CREW CLUB