MCC Expense Reimbursement Process


All purchases should be approved by a MCC Board Member prior to the outlay of funds. The Club has credit cards that we prefer to use for large purchases so please reach out to the President or the Treasurer when appropriate. If you purchase something for the club and are requesting a reimbursement, please follow the steps below:


  1. Send an email to providing the following details:

    • Full Name (check will be issued to this person)

    • Requested Reimbursement Amount

    • Budget Line Item

    • Did the vendor accept the VA or PA or OH tax exempt form and remove the sales tax from the purchase?

    • Delivery Preference – Pick up from Treasurer at next meeting, Mail to Address, or Other

    • Address for Mailing Check (if applicable)

    • Comments

  2. Attach a pdf of the receipt to the above email or provide the original receipt to the Treasurer

  3. Once email with receipt are received, reimbursement request will be processed

The following are many of the budget line item categories you can use. Please select the lowest level expense category possible.

Make your tax deductible gift today

We depend on support from generous individuals like you to help fund our rowing program for McLean High School students. Your gift helps our program purchase shells and launches, pay for bus transportation and regatta fees, and keep dues as low as possible. Thank you for your generous contribution.

McLean Crew Club, Inc. is a 501(c)(3) organization
Our Federal Tax ID # is 54-1834730

 Our VA Tax Exempt form is HERE

Our VA Solicitation Exception is HERE

PO Box 7104

McLean, VA, 22106

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