McLean Crew - March Newsletter and ACTION ITEMS

Hello Crew Families –

This is a long email chock-full of information so please take some time to read through and respond to the action items:

  • Cassel’s Spiritwear Store – Closes Wednesday March 7th

  • Membership Meeting – Tuesday March 13th 7:30

  • Spring Break Registration

  • Team Roster

  • Water Training and TBC status

  • Volunteer Point Summary and Update - Regatta Sign-Up Genius Available

Separate Mulch email will be coming tomorrow.

Cassels Spiritwear Store

Be sure to check out all the fabulous offerings in the Spiritwear store – duffle bags, t-shirts, shorts, sweats, hats (baseball and beanies), blankets and more! Store Link. The store needs to close this Wednesday March 7th for items to be delivered (with uniform pieces) during Spring Break.

Membership Meeting – Tuesday March 13th at 7:30 @ MHS Lecture Hall

Hope to see you at our next Membership Meeting – Coaches will start out discussing water training and spring break “camp”. Hear about the status of TBC, check your volunteer credits, regatta preparation – and then attend a quick meeting for Mulch Drivers (truck and chase cars) to save valuable (and cold) time during mulch delivery weekend.

Spring Break Training – Registration & Payment

Email went out over the weekend launching registration for mandatory Spring Break Training. Read about the schedule, including optional team-building activities, and make your payment at Spring Break Training

Team Roster

We have a team roster that we plan to circulate to facilitate car pools and contact information to find volunteer replacements, etc. Your basic contact information will be provided to other club members unless you email to request to be excluded before March 13th.

Water Training

Unfortunately, we do not have an updated timeline from Thompson’s Boat Center (TBC) about when the dock will be repaired and when the restricted access will be lifted. Until we are provided full access from TBC, and the docks are inspected to be safe, the novices will continue to have practices at MHS.

The board and coaches are discussing other options to get our novices some water time possibly on the weekend. Although we are all anxious to have our novices on the water, taking a step back, there are often years in which we do not get on the water until mid-March and novices are still ready for competition.

Volunteer Requirements

If you recall from the Membership Agreement that every family signed during registration, each family must earn a minimum of 4 Required Volunteer Credits per student registered with MCC. As our current roster is notably larger than expected, we had to make a small adjustment to the requirement as there are not enough water training days for each family to fulfill 2 bus chaperone shifts.

Revision: There is no change in the Mulch Volunteer Shift requirement, but the expectation is that you sign up for 3 Required Volunteer Shifts between Bus Chaperone and a Regatta shifts. The family of each student registered should still sign up for a Regatta shift (see below) but can fulfill the remaining 2 required shifts with additional Regatta or Bus Chaperone shifts. (Note: You should not have more than 2 shifts for bus chaperone and please do not sign up for more than a combined total of 3 shifts between bus and regatta.)

Cancelled ShiftsAs several of you have already experienced, weather (and other factors) can cause cancelled practices, and therefore bus chaperone shifts, and can also affect Regattas and Regatta shifts. If your volunteer shift is cancelled, you will receive ½ volunteer credit for planning to volunteer. The family obligation for that type of required volunteer shift is fulfilled but you should seek out an additional ½ volunteer credit (from any type of volunteer request).

Regatta Volunteer Shifts Please see below for an important letter addressing the Local Regatta Volunteer Shifts. PLEASE READ so you understand before signing up (Sign-Up Genius below). Local Regatta Shifts are primarily VASRA assigned jobs that our club is responsible for fulfilling, but also include shifts for our team’s Food Tent.

In addition, about a week before each Regatta a separate FOOD Sign-Up Genius will be opened and each family participating in the regatta is expected to sign-up to bring a food contribution for the rowers. Some of these labor-intensive items will be awarded ½ Regatta Volunteer Credit (such as salad, side dish or hot breakfast item). Links to these Food Sign-ups will be emailed when open and are also found on the Regatta Roundup webpage.

Any questions about volunteer requirements and credits, please email Melina Duggal at and plan to check your point status next week at Membership Meeting.

Regatta Volunteer Shift - SIGN UP NOW Our team is signed up to participate in 7 regattas this season, starting with St. Andrews (3/24) for the Varsity boats and including both State Championship weekends (5/5 and 5/12). The last two regattas are Virginia Scholastic Rowing Championships ("States"), and rowers will only compete in one of these two weekends in May. Please note that the Saturday, May 12thState Championship regatta is Mother’s Day weekend.

As you know, local regattas are 100 percent parent-run, so we need you to volunteer for at least one of the many available positions. This is a great way to get involved, to spend some time with the rowers on the water, and – especially for new parents – to learn about the sport. Don’t make the mistake many new parents make and wait weeks to sign up – there are some pretty cool jobs available which go quickly.

You are required to sign up for at least one job listed on this signup genius, but you can sign up for more to fulfill your 3 Required Volunteer Shifts between Bus Chaperone and Regatta shift. Most jobs will give you one required volunteer credit. Credits are indicated after the job title. Once you have signed up for a volunteer job, it becomes your responsibility to find a replacement should you need to cancel or have a scheduling conflict. View the available regatta jobs and signup here:

Many of the jobs are required by VASRA.

  • You can read about details of the VASRA jobs here: Regatta Jobs. Although the jobs may sound intimidating, none of the jobs require any experience or skills except for the launch driver jobs.

  • Important: Volunteers for all VASRA regatta jobs MUST sign in at the VASRA volunteer desk near headquarters one hour before the shift start time. An exception to early sign-in applies if the job begins 6:00 a.m. or earlier.

  • Our club will be fined $75 for each no show or for volunteers that show up but fail to physically sign the sign-up sheet at the desk near headquarters one hour early. (As you might expect, the club will pass the fine on to you.)

  • MCC Food tent workers are NOT VASRA jobs and do not need to sign-in.

Feel free to contact Elisabeth Morse,, 703-994-9898 with any questions about VASRA Regatta Sign-up.

Thank you for your attention to these important matters. See you next week at the Membership Meeting.

McLean Crew Club

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We depend on support from generous individuals like you to help fund our rowing program for McLean High School students. Your gift helps our program purchase shells and launches, pay for bus transportation and regatta fees, and keep dues as low as possible. Thank you for your generous contribution.

McLean Crew Club, Inc. is a 501(c)(3) organization
Our Federal Tax ID # is 54-1834730

 Our VA Tax Exempt form is HERE

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PO Box 7104

McLean, VA, 22106

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